AGB FEMclub Workshop

Definitions

These Terms & Conditions for delegates apply to every person registering as a delegate (Regular/Student/Industry) for the FEMclub Event “Meet Leaders in Industry” to be held in Munich, Germany on January 28, 2025 (hereafter referred to as “the event”), organised by the FEMclub (hereafter referred to as “the event organisers”).

All references to a date or a deadline, mentioned in these terms and on other conference documents, refer to the Central European Time Zone (CET).

Event registration

Only fully completed online registrations will be accepted. An invoice will be sent after the receipt of your registration, a confirmation of payment will be sent upon receipt of payment in full. If the full payment has not been received before the deadline indicated, the registration will remain valid, however the due fee will be increased according to the payment period (early/late/on site).

If the maximum delegate capacity is reached, the event organisers reserve the right to refuse additional registrations.

The FEMclub society is tax-exempt therefore the registration fee is not subject to VAT in Austria. All prices are VAT free according to §2/Abs.5/Zi.2/UStG.

Registration confirmation/receipt

A registration confirmation/receipt will be sent by email after the online registration, a related payment and any necessary documents have been received by the registration department. Delegates may be requested to present this registration confirmation/receipt at the registration counter as proof of their registration and payment.

Methods of payment

Payments should be made in advance and in EUR only, using PayPal or by bank transfer.

All bank fees and money transfer costs must be paid by the transmitter. Any negative balance will be collected on-site. Indicate the invoice as well as the registration number and the delegate’s full name as a reference on all bank transfers.

Payment of registration fees may be made in EURO by:

• PayPal
• • After your online registration and the PayPal payment have been completed you will receive a written confirmation of registration via email.

• Bank transfer to the congress account
  • After your online registration has been completed you will receive an invoice for the open amount to be paid. You will receive a separate confirmation of registration and payment in due course once your payment has been credited to the congress bank account. Payments must be made free of charge to the beneficiary in EURO. Clearly state the participant’s name, the invoice number and the registration number on the transaction

The reduced registration fees are only applicable if they have been paid to the event account before the according deadlines are over. Registering without performing an actual payment will automatically set your balance to the higher fee applicable onsite.

Registration name change

A handling fee of EUR 50.- will be charged for every name change to an existing registration. A new registration form for the substitute delegate should NOT be submitted. Name changes will be accepted by email indicating the old and new names including the required contact details until February 22, 2024. After this date, all name changes must be carried out on-site and paid directly.

Cancellation policy

Provided you are a consumer, you have the right to withdraw from this online registration order within 14 days without giving any reason by law. The right of withdrawal is excluded if the delegate has requested access to the symposium prior the 14-day withdrawal period.

Notice of cancellation (e.g. in case of sickness, lack of funding or any other personal reasons) must be made in writing by email or fax to the FEMclub Office. The notification must include all relevant information regarding the bank account to which a possible refund may be remitted. The cancellation will not be effective until a written acknowledgement from the FEMclub Registration Department is received.

Registration fees may be refunded as follows:

Written cancellation received:

– before January 1, 2024:   75% refund

–  January 1, 2023 – January 15, 2024:    25% refund

– after January 15, 2024:    no refund

The date of the email receipt or fax ID will be the basis for considering refunds. Please indicate your bank details on your written cancellation. Refunds will be made after the conference.

In the case of over-payment or double payment, refund requests must be made in writing and sent to the FEMclub Registration Department, by email.

By registering to the event participants agree that neither the organising committee nor the event office assume any liability whatsoever. Participants are requested to make their own arrangements for health and travel insurance. The event fee does not include insurance.

Cancellations made after the deadline (December 1, 2023) cannot be refunded for any reason.

Cancellation of the event

In the event that the live event cannot be held or is postponed due to events beyond the control of the event organisers (force majeure), including but not limited to pandemic or epidemic situations, or due to any other events which are not attributable to wrongful intent or gross negligence of the event organisers, the event organisers cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.

Under these circumstances, the event organisers reserve the right to either retain the entire registration fee and to credit it for a future event, or to reimburse the delegate after deducting costs already incurred for the organisation of the event and which could not be recovered from third parties.

Modification of the program

The event organisers reserve the right to modify the programme. No refunds can be granted in case of cancellation of speakers, lack of space in the event room or any other incidents during the event which are beyond the control of the event organisers. The delegate will be informed in time of any changes, postponements, or cancellations. In case the event is changed to a virtual format, all delegates can consume the services and content offered electronically, which represents an equivalent replacement for the services and content offered on site.

Photographs & Video Streaming

The organiser may without the further consent of the participants use and release pictures and videos taken during the event for reports of the event and/or in future marketing materials. By registering to this event, attendees agree that photographs or sound or video recordings taken during the event that could include recognizable images or voices of those in attendance may be posted on the event website. All recordings are treated sensitively and discreetly. Names will not be published. The event is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, or news organisations from photographing, video or audio-taping some event activities. The organiser reserves the right to use images taken at the event with your photograph and/or likeness on social media and/or in future marketing materials. The organiser is NOT responsible for individual attendee’s use of your image or likeness.

DATA PROTECTION AND SHARING OF CONTACT DETAILS

Personal data

The protection of your data and the observance of your right of informational self-determination with regard to the collection, processing and use of your personal data are important to us.

For further information on data protection please visit “general data protection regulations”

As a rule the FEMclub will not store any credit card data.

Further use of your data:
The organiser will contact you with updates prior to and during the meeting (e.g. program updates), with an invitation to complete a post conference survey after the conference, as well as with announcements of future conferences. You may unsubscribe of these mailings at any time, this will not affect official correspondence from the conference secretariat.

Liability

The event organisers shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of the event organizers – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The delegate shall take part in the event at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the FEMclub.

Fulfilment and jurisdiction

The terms of this contract shall be fulfilled in Vienna, Austria and, in the event of any legal claims arising from either party, Vienna, Austria shall be the sole court of jurisdiction.

General Terms and Agreements as per December 2025.